From THEbenefitsHUB, you are able to send automated emails to your New Hires with just a click of a few buttons.

New Hire Email Settings: Administration Dashboard

To locate the New Hire Email Settings page, you will go to the Company Communication icon on your Administration Menu. The New Hire Email Settings page provides information behind automated email.

The New Hire Email Settings page provides information behind automated email

There are 5 requirements listed that must be met before THEbenefitsHUB will send a New Hire Email

1. The Employee must have a valid email address in their Profile Information
2. The Employee must have selected to receive emails in their Profile Information
3. The Employee is in their New Hire Window
4. The Employee has Active employment status
5. The Employee has an Incomplete Login Status

At the bottom of the page, you have the option to either

1. Create your own email, or
2. Utilize a default email by selecting the Use Automated Default New Hire email notification check box

Emails will be sent from NoReply@thebenefitshub.com and will be saved in your Employees’ File Cabinet once they are sent.

The Reminder Email works similarly! You can utilize the default message and make edits as needed. Just remember to click save!

If the notification is saved successfully, you will see a red confirmation appear at the top of the page.

Manually Send a New Hire Email – Employee Menu

To send a manual New Hire Email, you will need to visit the Employee Menu of the specific email you need to reach.

To search for the employee, use the Edit link on your Administration Menu.

To Search for the Employee by the Select Criteria.

After arriving at the Employee Menu, navigate to the Personal Information icon and click the New Hire Email link.

The New Hire Email page displays the company default New Hire Message. Similar to the automatic New Hire Emails, this email would include your company colors and logo in the employee’s email.

When you are ready to send the email, click Send.

If the Employee does not fall under your company’s New Hire criteria, a pop-up will appear warning you they do not fall within set parameters. To continue to send the email, select OK.

Once the email is sent, you will see a red confirmation at the top of the page.

There will also be an entry in the selected Employee’s History File for documentation purposes.

What if your Employee still hasn’t logged in to THEbenefitsHUB?

Time to send a Reminder Email. To do so, start at your Administration Menu.

New Hire Reminder are messages sent to lists of employee who meet a certain criteria. This criteria could be based on:

• Division
• Name
• Date of Hire
• When Their Last New Hire Email Was Sent
• Days Remaining In Their New Hire Window

Locate the New Hire Email Reminders link under the Employee Administration icon.

To email the reminder, choose the recipients by selecting the appropriate checkbox. To send the reminder message, click Send.