Introduction

After completing the Acknowledgments, the employee will be prompted to enter/edit their personal information. They can also access and edit this information at any time from the Profile link under the Employee Information icon in the main Employee Menu, as shown below.

Profile Page – Employee Section

A general rule of thumb in THEbenefitsHUB is that any required field must be completed before a page can be saved. As such, all fields not listed as optional on the Profile page must have entries before the employee can click the Save button to move on. These required fields in the Employee section may include:

• First Name
• Last Name (any edits to this field can only be made by an administrator)
• Social Security Number (any edits to this field can only be made by an administrator)
• Gender
• Date of Birth
• Residential Address
• Mailing Address
• Email Address
• Phone Number

Depending on the data that was uploaded during implementation, the employee may only need to confirm the pre-loaded information on this page, or they may need to enter some information themselves.

The image below shows the Employee portion of the Profile page for a test employee. You can click each of the hotspot icons on the image () to learn more about some of the fields on this page.

You can also use the button in the top right corner of the image to open it in fullscreen. Press the Escape key on your keyboard to exit fullscreen.

Profile Page – Employment Section

This section is divided into three main parts: Classification Information, Position Information, and Status information. In these parts, you can find and employee’s classification, division, position, and status information. The functionality of this section can be impactful to reporting, payroll, exports, and more!

Click on the hotspot icons () on the image below to better understand these fields.

You can also use the button in the top right corner of the image to open it in fullscreen. Press the Escape key on your keyboard to exit fullscreen.

Note that all of these fields can be reported on via a Quick Report and/or Standard Report.

Profile Page – Payroll Section

As we’ve seen before, this section is divided into multiple parts. For the payroll section, we will see Primary Payroll information and Pay Information. This section will showcase any information regarding the employee’s pay including their Gross Annual Salary, Pay Frequency, Pay Schedule, and Hours Worked Per Week.

Profile Page – Additional Information Section

In the last section that employees may see, we find questions that help drive eligibility, affect benefits, or provide answers to questions that may need to be reported on. This is where you will be able to find an employee’s Marital Status and Tobacco Usage. These may be set as required or optional fields depending on your company’s benefits.

*Note that Tobacco User is only required if your company offers benefits with rates driven by an employee’s smoking status. Otherwise, it will be pre-populated to ‘No’.